Accounting Integration API

The objective of accounting integration is to automate the creation and flow of transactions between the Dataloy VMS and an accounting system. The advantage is, for example, reduced risk of errors as several transactions handled by the Dataloy VMS system generates transactions to be entered in a client accounting system. An integration also allows for synchronizing the basic data entities (or Master Data, i.e. several of the same being stored and maintained in both systems) between systems. Some Master Data, for example, Business Partners, must be synchronized for the integration to work.

Accounting Integration Transactions

Transactions from Dataloy VMS to Accounting:

• Sales and purchase invoices are transferred whenever an invoice/invoices is/are posted in the VMS.

• Bunker transactions are transferred whenever a bunker transaction is posted in the VMS.

• Vessel/Voyage information is sometimes required by Accounting before invoices and/or bunker transactions are transferred. A scheduled task for transferring this type of information to Accounting can be set up (contact Dataloy for more information).

• Accruals will be transferred by users when performing period-end-closing (more information: Accruals page and the Period-End-Closing process).

Transactions from Accounting to Dataloy VMS:

• Receipts and payments being transferred from Accounting to Dataloy VMS. The transaction to collect and payments and send to the VMS is either triggered by Accounting or by a scheduled task (set up by Dataloy Systems).

• Exchange rates will be transferred from Accounting to Dataloy VMS. This transaction is either triggered by Accounting or by a scheduled task (set up by Dataloy Systems) to collect and retrieve the rates.

• Actuals is part of the Period-End-Closing process and is usually transferred from Accounting to Dataloy VMS.